Archiving101.com

Had to move the server and also vacation got in between.  With that not behind us you can now expect more posts from me again.

Join me this Thursday for a webinar on How Exchange 2010 Handles Archiving and Retention: http://bit.ly/ajWrK3

http://www.mimosasystems.com/html/news-pr-mimosa-systems-acquired-by-iron-mountain-02-22-10.htm

Iron Mountain Adds All-in-One, On-Premises Archive to Complement its Cloud Offerings; Company Now Capable of Managing Information Wherever it Resides

BOSTON (Feb. 22, 2010) – Iron Mountain Incorporated (NYSE: IRM), an information management services company, today announced it has acquired Santa Clara, Calif.-based Mimosa Systems, Inc., a leader in enterprise-class content archiving solutions, for approximately $112 million in cash, subject to closing adjustments. The deal provides Iron Mountain with an integrated archive for email, SharePoint data and files, and gives the company an on-premises archiving option to complement its existing cloud-based archives.

The ability to archive and manage data both onsite, inside the customer’s firewall, and remotely in the cloud makes Iron Mountain a one-stop shop for data capture, archiving and management. It also provides the company’s customers with greater flexibility and choice for managing their information.

Additionally, the company can now capture and manage a broader range of enterprise information from so-called “edge-of-the-network” devices like desktop PCs and laptops as well as from company repositories like email stores, SharePoint servers and file systems. Many larger businesses still prefer to keep this data on their premises today. Finally, the acquisition allows Iron Mountain to extract intelligence from the information it manages both on-premises and in the cloud, advancing the company’s larger strategy to help enterprises lower the costs and risks associated with storing and managing information.

“We’re really excited about adding Mimosa Systems,” said Ramana Venkata, president of Iron Mountain Digital, the technology arm of Iron Mountain. “We acquired Mimosa because we believe it offers the best archiving technology on the market, and the company shares our philosophy to help customers reduce the cost and risk of storing and managing information. By combining Mimosa’s on-premises archive with our cloud-based technologies, Iron Mountain can now store, recover and discover digital content wherever it resides. This is a great example of the type of technology acquisition that fits well within our long-term growth strategy.”

Mimosa NearPoint™ is an enterprise archiving platform with applications for retention and disposition, eDiscovery, compliance supervision, classification, recovery, and end-user search, enabling customers to reduce risk, and lower their eDiscovery and storage costs. Mimosa has more than 1,000 enterprise customers and is recognized by industry analysts as a fast-growing, visionary archiving company.

“Enterprises today are buried in email and other forms of user-generated content, making information storage and management a complex, expensive and risky exercise,” said Arun Taneja, founder and consulting analyst of the Taneja Group. “This deal strengthens Iron Mountain’s position in the market as a comprehensive provider of information management solutions. Its customers now have greater flexibility to store and manage their information onsite or in the cloud, where it makes sense for their budget and business.”

NearPoint joins a broad portfolio of content archiving, data protection and recovery, and eDiscovery solutions from Iron Mountain Digital. Customers wanting to archive email can now choose either NearPoint for onsite archiving or Iron Mountain’s Total Email Management Suite, powered by Mimecast® technology, for archiving email in the cloud. Additionally, customers can use Iron Mountain’s Digital Record Center® for Compliant Messaging for email that must meet SEC regulations and supervision.

The addition of the NearPoint content archive also offers customers an enhanced eDiscovery solution set for quickly finding content and applying legal holds across email, file and SharePoint data. For larger litigation matters, organizations can easily transfer their onsite data to Iron Mountain’s cloud solution, Stratify Legal Discovery® Service. For smaller matters or in instances where companies want to begin the eDiscovery process on their own, they can do so onsite with Iron Mountain’s early-case assessment tool for eDiscovery, eVantage™.

The Mimosa team will be retained and become an integral part of Iron Mountain Digital. The president and CEO of Mimosa Systems, T. M. Ravi, will assume the role of chief marketing officer for Iron Mountain Digital, responsible for all marketing functions and helping to drive strategy planning and execution for Iron Mountain Digital.

“It’s a win-win situation for our customers and partners who can now leverage Iron Mountain’s global reach and comprehensive information management services,” said T.M. Ravi. “The Mimosa team will play a key role in the development and execution of the company’s cloud and on-premises information management strategy.”

About Mimosa
Mimosa Systems, Inc. delivers next-generation email, file and SharePoint archiving solutions for information immediacy, discovery, and continuity. Mimosa NearPoint is the industry’s most comprehensive unstructured information management software solution for email, files, collaboration systems and instant messages, enabling archiving, eDiscovery, storage management, and recovery in a unified solution. Mimosa is a Microsoft Gold Certified Partner, recognized for its competencies in networking infrastructure solutions, ISV/software solutions, and advanced infrastructure solutions.

About Iron Mountain Digital

Iron Mountain Digital is the world’s leading provider of information management services for data protection and recovery, archiving, eDiscovery and intellectual property management. The technology arm of Iron Mountain Incorporated offers a comprehensive suite of solutions to thousands of companies around the world, directly and through a worldwide network of channel partners. Iron Mountain Digital is based in Southborough, Mass.

About Iron Mountain

Iron Mountain Incorporated (NYSE:IRM) helps organizations around the world reduce the costs and risks associated with information protection and storage. The Company offers comprehensive records management and data protection solutions, along with the expertise and experience to address complex information challenges such as rising storage costs, litigation, regulatory compliance and disaster recovery. Founded in 1951, Iron Mountain is a trusted partner to more than 140,000 corporate clients throughout North America, Europe, Latin America and Asia Pacific. For more information, visit the Company’s Web site at www.ironmountain.com.

http://www.mimosasystems.com/html/news-pr-mimosa-systems-acquired-by-iron-mountain-02-22-10.htm

Iron Mountain Adds All-in-One, On-Premises Archive to Complement its Cloud Offerings; Company Now Capable of Managing Information Wherever it Resides

BOSTON (Feb. 22, 2010) – Iron Mountain Incorporated (NYSE: IRM), an information management services company, today announced it has acquired Santa Clara, Calif.-based Mimosa Systems, Inc., a leader in enterprise-class content archiving solutions, for approximately $112 million in cash, subject to closing adjustments. The deal provides Iron Mountain with an integrated archive for email, SharePoint data and files, and gives the company an on-premises archiving option to complement its existing cloud-based archives.

The ability to archive and manage data both onsite, inside the customer’s firewall, and remotely in the cloud makes Iron Mountain a one-stop shop for data capture, archiving and management. It also provides the company’s customers with greater flexibility and choice for managing their information.

Additionally, the company can now capture and manage a broader range of enterprise information from so-called “edge-of-the-network” devices like desktop PCs and laptops as well as from company repositories like email stores, SharePoint servers and file systems. Many larger businesses still prefer to keep this data on their premises today. Finally, the acquisition allows Iron Mountain to extract intelligence from the information it manages both on-premises and in the cloud, advancing the company’s larger strategy to help enterprises lower the costs and risks associated with storing and managing information.

“We’re really excited about adding Mimosa Systems,” said Ramana Venkata, president of Iron Mountain Digital, the technology arm of Iron Mountain. “We acquired Mimosa because we believe it offers the best archiving technology on the market, and the company shares our philosophy to help customers reduce the cost and risk of storing and managing information. By combining Mimosa’s on-premises archive with our cloud-based technologies, Iron Mountain can now store, recover and discover digital content wherever it resides. This is a great example of the type of technology acquisition that fits well within our long-term growth strategy.”

Mimosa NearPoint™ is an enterprise archiving platform with applications for retention and disposition, eDiscovery, compliance supervision, classification, recovery, and end-user search, enabling customers to reduce risk, and lower their eDiscovery and storage costs. Mimosa has more than 1,000 enterprise customers and is recognized by industry analysts as a fast-growing, visionary archiving company.

“Enterprises today are buried in email and other forms of user-generated content, making information storage and management a complex, expensive and risky exercise,” said Arun Taneja, founder and consulting analyst of the Taneja Group. “This deal strengthens Iron Mountain’s position in the market as a comprehensive provider of information management solutions. Its customers now have greater flexibility to store and manage their information onsite or in the cloud, where it makes sense for their budget and business.”

NearPoint joins a broad portfolio of content archiving, data protection and recovery, and eDiscovery solutions from Iron Mountain Digital. Customers wanting to archive email can now choose either NearPoint for onsite archiving or Iron Mountain’s Total Email Management Suite, powered by Mimecast® technology, for archiving email in the cloud. Additionally, customers can use Iron Mountain’s Digital Record Center® for Compliant Messaging for email that must meet SEC regulations and supervision.

The addition of the NearPoint content archive also offers customers an enhanced eDiscovery solution set for quickly finding content and applying legal holds across email, file and SharePoint data. For larger litigation matters, organizations can easily transfer their onsite data to Iron Mountain’s cloud solution, Stratify Legal Discovery® Service. For smaller matters or in instances where companies want to begin the eDiscovery process on their own, they can do so onsite with Iron Mountain’s early-case assessment tool for eDiscovery, eVantage™.

The Mimosa team will be retained and become an integral part of Iron Mountain Digital. The president and CEO of Mimosa Systems, T. M. Ravi, will assume the role of chief marketing officer for Iron Mountain Digital, responsible for all marketing functions and helping to drive strategy planning and execution for Iron Mountain Digital.

“It’s a win-win situation for our customers and partners who can now leverage Iron Mountain’s global reach and comprehensive information management services,” said T.M. Ravi. “The Mimosa team will play a key role in the development and execution of the company’s cloud and on-premises information management strategy.”

About Mimosa
Mimosa Systems, Inc. delivers next-generation email, file and SharePoint archiving solutions for information immediacy, discovery, and continuity. Mimosa NearPoint is the industry’s most comprehensive unstructured information management software solution for email, files, collaboration systems and instant messages, enabling archiving, eDiscovery, storage management, and recovery in a unified solution. Mimosa is a Microsoft Gold Certified Partner, recognized for its competencies in networking infrastructure solutions, ISV/software solutions, and advanced infrastructure solutions.

About Iron Mountain Digital
Iron Mountain Digital is the world’s leading provider of information management services for data protection and recovery, archiving, eDiscovery and intellectual property management. The technology arm of Iron Mountain Incorporated offers a comprehensive suite of solutions to thousands of companies around the world, directly and through a worldwide network of channel partners. Iron Mountain Digital is based in Southborough, Mass.

About Iron Mountain
Iron Mountain Incorporated (NYSE:IRM) helps organizations around the world reduce the costs and risks associated with information protection and storage. The Company offers comprehensive records management and data protection solutions, along with the expertise and experience to address complex information challenges such as rising storage costs, litigation, regulatory compliance and disaster recovery. Founded in 1951, Iron Mountain is a trusted partner to more than 140,000 corporate clients throughout North America, Europe, Latin America and Asia Pacific. For more information, visit the Company’s Web site at www.ironmountain.com.

This morning I ran across this blog post on Delaware eDiscovery and it is a great short clip that you as readers almost certainly is going to enjoy.  Go to:  http://www.delawareediscovery.com/2010/02/articles/sources-of-esi/seventh-sign-of-the-apocalypse-movie-about-ediscovery/

This was made available earlier thiswee. The EDRM Data Set project http://edrm.net/activities/projects/data-set has 3 different sets of data available for free:

• The EDRM Data Set Enron PST files: Enron e-mail messages and attachments organized in 32 zipped files, each less than 700 MB in size, containing 168 .pst files.
• The EDRM File Formats Data Set: 381 files covering 200 file formats.
• The EDRM Internationalization Data Set: A snapshot of selected Ubuntu localization mailing list archives covering 23 languages in 724 MB of email.

 Might be good for those that would like to test some discovery on content instead of the manual created data.

I recommend that you attend this Ferris webinar on Nov4th to learn about the new Exchange 2010 features for archiving.  http://www.ferris.com/2009/11/04/exchange-2010-archiving-the-analyst%e2%80%99s-point-of-view-2/

Archiving is an important new capability for managing Exchange and email in general and the new Exchange 2010 promises to have all the features you need – or not!

Ferris has accused Microsoft of over selling the Exchange 2010 archiving features in this blog  http://www.ferris.com/2009/11/02/microsoft-oversells-e2010-archiving/  so it is critical to learn what the real story is.

Attend the webinar and listen to the experts debate this hot issue.

OK .. so Exchange 2010 will be  available to the general public coming November 9th and as I mentioned in an earlier post it is the archiving capabilities that a lot of people are looking at.  I’ve spend now quite some time to look over the functionality and am going to write a set of posts with items that you need to be aware of. Today I’d like to bring retention to your attention.  Retention in Exchange Server 2010 is accomplished with multiple retention options.  These policies can then be configured with actions on how to maintain and move data from the primary mailbox to the archive:

The first part is the Retention Policy Tag (RPT) which applies retention settings to the default folders (Inbox, Deleted Items and Sent Items) in a mailbox and all items that are in these default folders inherit this  folders policy tag.  Once a tag is applied to these folders, users are not able to change the tag, however they can apply a different tag to individual items in one of the default folders.  Now here is the catch, as you can create RPTs for the following default folders:

• DeletedItems
• Drafts
• Inbox
• JunkMail
• Outbox
• SentItems
• RssSubscriptions
• SyncIssues
• ConversationHistory

But retention Policy Tags are not supported for the Calendar, Journal, Notes and Tasks folders which means that you cannot set retention on all of the data in the users mailbox.

Earlier this day I ran across the following article with a ruling from the Arizona Supreme Court.

http://www.abajournal.com/news/arizona_supreme_court_rules_metadata_is_a_public_record/

The Arizona Supreme Court has ruled that the state’s public records law requires disclosure of metadata embedded in the electronic records.

The Supreme Court ruled in the case of a demoted police officer who wanted access to metadata to see whether notes written by his supervisor were backdated to justify the job action, according to the Associated Press and the Arizona Republic. Metadata can show when an electronic document was created or revised, and how it was altered.

The ruling is believed to be the first state supreme court ruling on public records and metadata, AP says.

This morning at 11:30 Exchange 2010 reached its RTM status and is now on its way to GA later this fall/winter.

You can read more on it at the Microsoft Exchange team blog http://msexchangeteam.com/archive/2009/10/08/452775.aspx